Private & Unofficial Organizations

Private Organizations (POs) are self-sustaining special interest groups, set up by individuals acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government. POs can be great mediums for encouraging community involvement among like-minded individuals on base and can greatly enrich the lives of members of the DoD and their dependents. Because individuals running POs are often also members of or closely associated with the DoD, however, the possibility exists for actual or apparent conflicts of interest to sometimes arise between those dual roles.

To address this issue, Air Force-wide rules have been established to regulate and monitor the activities of base-associated POs. Such regulations and other useful information can be found below. Of particular importance are templates to request fundraisers (which you can do even as an unofficial organization) and information on how to make proper requests for off-base solicitations.

Fundraising

The Air Force Instructions related to fundraising and private organizations have been substantially revised, and provide different guidelines for fundraisers on base depending on whether the fundraiser is for a registered private organization or an unofficial unit-affiliated activity. In addition, most fundraisers taking place on Vandenberg SFB must be approved in advance by the Installation Commander’s representative. For more information or questions, please consult DAFI 34-106, Private Organizations Program, 13 Dec. 2018, AFI 36-3101, Fundraising, 9 Oct. 2018, or contact the 30 FSS Private Organizations Monitor.

For Fundraising Approval

For fundraising approval, read the information sheet that is specific to your organization affiliation, complete the request form. The approval process can take up to 20 business days, please plan accordingly.

Fundraisers should not coincide with or detract from the Air Force Assistance (Fund AFAF) Campaign or Combined Federal Campaign.

Fundraising & Event

All coordination signatures must be obtained before submitting your request to the PO Monitor. Final approvals will be routed internally once your packet is complete.

Private Organization Resouces and Requirements

This section is designed to support both newly forming and currently active Private Organizations (POs) at Vandenberg SFB. Whether you’re establishing a PO for the first time or maintaining annual compliance, you’ll find essential tools and guidance here.

Included Documents

  • PO Compliance Requirements & Checklist A clear breakdown of what POs must submit each fiscal year to remain in good standing.
  • Private Organization Establishment FAQs Answers to common questions about forming a PO, submitting documents, and understanding approval timelines.
  • Sample Documents & Templates Examples of Constitution & Bylaws, Officer Rosters, Letters of Understanding, and Activity Lists to help you get started or stay compliant.

Submit completed documents or questions to: 30FSS.FSR.PrivateOrgWorkflow@spaceforce.mil
All POs must comply with DAFI 34-106 and maintain current documentation with the PO Monitor. Failure to do so may result in suspension or removal from the active PO list.

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